Assistant Manager, Facilities Management

About The Job

The Institute for Adult Learning (IAL), an autonomous institute of the Singapore University of Social Sciences (SUSS), is at the forefront of building capabilities and offering continuing professional development for an effective, innovative and responsive Training and Adult Education (TAE) sector.

We invite applications from suitably qualified and experienced candidates for the position of Senior Manager, Facilities Management. Reporting to the Principal Manager, Finance & Resource Planning, the successful candidate will work with internal stakeholders and outsourced service providers to ensure the effective maintenance and operational readiness of IAL’s facilities. 

What You Will Be Doing

• Coordinate facilities-related matters within IAL’s premises, including preventive and corrective maintenance, in liaison with building management and service vendors.
• Oversee the upkeep and readiness of training rooms and workplace facilities to support programmes and daily operations.
• Manage facilities-related contracts and supervise outsourced service providers to ensure service standards are met.
• Coordinate renovation, upgrading, and improvement works within the premises where required.
• Oversee premises security arrangements and related systems such as CCTV and access control.
• Manage facilities-related budgets and expenses to ensure cost-effective operations.
• Develop and implement standard operating procedures and best practices to support effective facilities management and service delivery.
• Support Business Continuity Management (BCM) initiatives by coordinating facilities preparedness and response arrangements for operational disruptions or emergencies.
• Monitor vendor performance and service delivery standards while ensuring compliance with relevant safety, health, and regulatory requirements.
• Undertake other duties, including participation in cross-divisional projects, as assigned by Management from time to time to support organisational priorities and staff capability development. 

Job Requirements

• Bachelors degree with 3-5 years of relevant working experience.
• A resourceful team player and leader with a lot of initiative and an ability to work independently
• Good time management
• Demonstrates professionalism and a high level of integrity.
• Effective interpersonal skills with excellent command of written and spoken English
• Familiar with most Microsoft Office applications

The successful appointee will be based in IAL Campus located at Lifelong Learning Institute next to Paya Lebar MRT station.