Executive, School Admin

About The Job

The successful candidate will administer and manage SUSS's academic programmes, support examination activities and take charge of the programme's student activities as well as external liaisons. The candidate will work closely with the Head of Programme, admin cluster leads and the school manager to oversee degree programmes and organise programme-related events. He/she must possess good communication and interpersonal skills, and able to work with academics, students, and other administrative executives. He/she is expected to multitask with attention to detail in order to handle various programme administrative tasks and projects efficiently within given timelines.

What You Will Be Doing

Key Responsibilities:

• Manage assigned programmes and courses
• Support examination and assessment related matters including liaison with teaching associates/capstone project supervisors, formatting assessment papers, processing course results and performing as exam invigilator
• Oversee contract renewal, appointment and deployment of instructors, writers, markers, external assessors/examiners, course developers, etc.
• Organise/coordinate programme events and activities
• Attend to queries from teaching associates and students
• Schedule associate recruitment interviews and follow up on mandatory training activities
• Liaise with external partners associated with the programmes including Programme Advisory Panel and External Reviewers
• Assist with procurement, payment and budgeting matters for the programmes
• Support school and university events such as symposiums, forums, Student Orientation, Open House, and Convocation
• General administrative duties such as collation of data and information updates
• Proper documentation and filing to prepare for internal and external audits

Job Requirements

• Degree holder with 1 to 2 years of relevant working experience
• Effective interpersonal skills with excellent command of written and spoken English
• Resourceful team player who is able to work independently and display initiative
• Proficient in Microsoft Office applications