Executive (Career Development Office), 1 year contract

Career Development Office

Job Description

• Manage end-to-end logistics matters for on-site and online events (e.g. registration, booking of Seminar Rooms (SRs), Catering, name tags, etc.), Peer Mentoring Programmes
• Support administrative matters on programmes in partnership with external organisations
• Assist in funding and training grants for students
• Cover for CDO Marketing matters such as newsletter or posting of opportunities on publicity channels, when required
• Ensure all incoming enquiries from students and external stakeholders are duly answered within the stipulated timeframe.
• Gain an in-depth understanding of CDO work scope and be able to direct enquiries to relevant stakeholders
• Manage the CDO meeting logistics matters such as booking of meeting rooms, calendar invites.
• Represent CDO to manage the department-level events such as lunch and etc
• Assist in the pre and post implementation of new system or process
• Create and maintain SOP on administrative matters for the purpose of Business Continuity Plan (BCP)
• Assist in other tasks assigned such as Inter-AUs surveys

Job Requirements

• Excellent administrative experience
• Excellent communication skills
• Ability to adapt to work with minimum supervision in a fast-paced environment and handle multiple priorities at one time
• Intermediate skills in Microsoft Office, which include Word, Power Point and Excel