Executive/Senior Executive, Leasing and Resource

Who We Are

As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment. We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers. Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society. For more information on Singapore University of Social Sciences, please visit www.suss.edu.sg

About The Job

We are seeking a Project Specialist to join our Leasing and Resource unit, where you will contribute to creating an inspiring, efficient, and vibrant campus environment.

What You Will be Doing

Key Responsibilities:

Lease Administration

• Assist with lease renewals, terminations, and negotiations in collaboration with relevant stakeholders.
• Monitor key lease dates and ensure compliance with contractual obligations.
• Maintain comprehensive lease documentation for audit and reporting purposes.

Space Planning & Design

• Implement space planning strategies to optimize spatial layouts.

Space Allocation, Review & Audit

• Conduct regular audits of space utilization and recommend improvements.
• Review space allocation requests and provide strategic recommendations.
• Monitor and maintain space inventory databases.
• Propose creative solutions for maximizing underutilized spaces.

Event Support

• Provide logistical and operational support for campus-wide events.
• Coordinate venue arrangements, equipment setup, and other event-related needs.
• Ensure events are executed flawlessly, enhancing the campus experience.

Additions & Alterations (A&A) and Upgrading Works

• Manage renovation, upgrading, and retrofitting projects to enhance campus facilities.
• Liaise with contractors and consultants to deliver projects on time and within budget.

Move Management

• Plan and coordinate office moves, staff relocations, and space reconfigurations.
• Liaise with internal teams and external vendors to ensure smooth transitions with minimal disruption.
• Develop and maintain accurate records of space usage and moves for future planning.

Job Requirements

• Bachelor’s degree in Facilities Management, Business Administration or a related field.
• 5+ years of experience in A&A, Project management, space planning, facilities coordination, or similar roles.
• Proficiency in space management software and lease management systems is a plus.
• Demonstrated ability to handle multiple priorities effectively.

What Do We Offer

At SUSS, we advocate the Spirit of Learning and pride ourselves as lifelong learners. You will gain access to various learning platforms and plenty of development opportunities to support your growth in a meaningful career!

 Besides that, you will also get:

• Competitive Pay Package
• Hybrid Work Arrangement (Subject to Job Role)
• Medical Benefits
• Flex Benefits
• Family Care Leaves
• Volunteer Service Leaves
• Wellness & Recreation Activities
• Lifelong Learning Opportunities
• Career Development Opportunities through Internal Job Postings and Transfers