Executive/Senior Executive, School Administration

About The Job

The School of Science and Technology (SST) is seeking a dynamic and proactive Executive/Senior Executive to support the administration and management of the School's academic programmes and initiatives.

The successful candidate will work closely with the faculty members, industry partners, students, and administrative departments to ensure the smooth delivery of academic programmes, examinations, student activities, and school events. The role requires a highly organised individual who possesses strong communication skills, attention to detail, and the ability to manage multiple priorities effectively. 

What You Will Be Doing

Programme and Academic Administration

• Manage assigned academic programmes and courses.
• Coordinate programme administration matters, including student admissions, interviews, enrolment, and student engagement activities.
• Liaise with faculty members, course developers, teaching associates, external examiners, and industry partners on programme-related matters.
• Support course development, curriculum implementation, and programme reviews.
• Manage programme records, documentation, reports, and information updates.

Examination and Assessment Support

• Coordinate examination and assessment processes.
• Liaise with teaching associates, project supervisors, examiners, and relevant departments on assessment matters.
• Support assessment administration, results processing, examination logistics, and invigilation duties where required.
• Ensure compliance with academic policies, quality assurance requirements, and audit processes.

Stakeholder and Industry Engagement

• Serve as a key liaison between students, faculty, industry partners, and internal stakeholders.
• Coordinate Programme Advisory Panel meetings and external engagement activities.
• Build and maintain positive relationships with external partners and collaborators.

Events and Student/Alumni Activities

• Organise and coordinate programme events, workshops, seminars, talks, student activities, orientations, open houses, and convocation-related activities.
• Support marketing, outreach, and recruitment activities for the school.
• Assist in the planning and execution of school-wide initiatives and special projects.

Operations and Continuous Improvement

• Support budgeting, procurement, payment processing, and resource planning.
• Monitor and review administrative processes to identify opportunities for improvement and enhanced service delivery.
• Participate in school and university committees, projects, and initiatives as assigned.
• Undertake other administrative and operational duties as required.

Job Requirements

• Degree holder with at least 1–3 years of relevant working experience.
• Strong organisational, coordination, and project management skills.
• Excellent interpersonal, written, and verbal communication skills.
• Meticulous, resourceful, and able to manage multiple priorities effectively.
• Proactive team player with the ability to work independently.
• Strong stakeholder management skills and a service-oriented mindset.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Experience in higher education administration will be an advantage.