Executive/Senior Executive (1 year contract), Global Learning

About The Job

The SUSS Core supports the university’s mission by providing a transformative experience that educates students holistically – cognitively, socially, and creatively. It equips students with values, skills and knowledge to become adaptive, resilient global citizens, ready to engage with the challenges of the 21st century. Through interdisciplinary & experiential learning, students are empowered to appreciate complex issues in local and global contexts, enhance their understanding of individuals, communities and relationships, and contribute meaningfully to society. The SUSS Core emphasises socio-cultural competence and social responsibility, fostering sustainable, reciprocal engagement with partners on real-world issues.

The Executive/Senior Executive (Global Learning) reports to the Head (Global Learning) and is responsible for supporting the administration of short-term mobility programmes to achieve the strategic and operational goals of the SUSS Core.

What You Will Be Doing

Key Responsibilities

Summer and Winter School 

• Manage administration and operations ensuring seamless coordination of summer and winter student mobility to partner institutions.
• Liaise with SUSS students and representatives of partner institutions to support the effective delivery of summer/winter school mobility.
• Conduct pre-departure briefings, ensuring compliance and implementation of crisis management protocols for student travels.
• Manage the administration of credit recognition.
• Organise events related to summer and winter schools including fairs and information session

Short-term immersion (Inbound and Outbound) 

• Provide administrative and logistical support for the outbound overseas component of the NIE351 Interdisciplinary Global Learning course:
• Manage student travel arrangements including flight bookings, accommodation and land arrangements in consultation with instructors and partner institutions.
• Manage vendor and contract management.
• Conduct pre-departure briefings, ensuring compliance and implementation of crisis management protocols for student travels.
• Overseas travel may be required to support instructors in the management of students and logistics.
• Provide administrative and logistical support for the Inbound immersion programmes.

Budget administration and management:

• Collate budget and expenditure data. 
• Support procurement and finance administration to process payments for vendors and suppliers.

Others

• Support department events and activities, as well as univeristy wide projects and activities
• Assist with other tasks and duties assigned by supervisor
• Manage the units general communication

Job Requirements

• Degree holder with at least 3-5 years of experience within an institution of higher learning or operations in a university/educational setting would be an advantage.
• Proven experience in the administration of student mobility programmes.
• Perform administrative tasks with accuracy and timeliness.
• Ability to ensure the integrity and confidentiality of student data.
• Strong interpersonal and communication skills, with the ability to connect with diverse stakeholders.
• Excellent teamwork capabilities, with the ability to manage responsibilities independently and collaboratively.
• Excellent coordination, administrative and organisational skills, with the ability to manage multiple priorities effectively.
• Flexibility for international travel.