Senior Admin Officer, Learning Technology & Services

About The Job

The shortlisted candidate will support the Manager (Administration) in delivering efficient and effective administrative and operational support to the Learning Technology & Services department.

What You Will Be Doing

Key Responsibilities
The Senior Admin Officer will be responsible for the following key functions:

1. Procurement Processes & Financial Management

• Support purchase requisitions, goods receipt, and payment processing
• Coordinate procurement of corporate and staff-related tokens (e.g. care and concern items)
• Assist with budget tracking, monitoring of expenditures, and related financial administration

2. Office & Facilities Management

• Support day-to-day office administration to facilitate smooth operations of the department
• Coordinate office maintenance and equipment servicing

3. Records & Document Management

• Maintain proper documentation, filing and records in accordance with guidelines
• Consolidate and update data and information

4. Activities & Event Coordination

• Coordinate department activities, including meetings, staff events, and team initiatives
• Arrange logistics such as venue bookings, schedules, travel arrangements and administrative support

5. General Assignments

• Participate in University and Division-level duties such as Student Orientation, Exam Invigilation, Convocation and Recreational Club on a rotational basis, as required
• Support other ad hoc assignments as assigned

Job Requirements

• Polytechnic Diploma in Business and Management Studies with 2-3 years of relevant working experience
• IT-savvy with the ability to independently evaluate and learn new applications and apply judgment in using AI tools at work.
• Proficient in Microsoft Office applications.
• Hands-on experience using Rapid Process Automation (RPA) tool such as Microsoft Power Automate or equivalent would be advantageous.
• Meticulous and possess high level of ethics and integrity.
• Effective interpersonal skills.
• Resourceful team player who can work with others and independently, display initiative and exercise sound judgment.