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Temp Staff - Resources and Scheduling

The successful candidate will be responsible for providing administrative support for the department’s functions.

Job Responsibilities

  • Assist to run clash check setup for eCR and AOO and course timetable.
  • Gathering of course schedule information to ensure the collation is complete.
  • Generate email triggering process to the respective schools on Re-sit Revision.
  • Support room allocation planning for scheduling of classes.
  • Verify the course clash generation and the uploaded class schedule by ensuring data accuracy
  • Administer the course schedule verification process by identifying courses presenting for the first time but creation yet to be entered in SIMS
  • Point-of-contact for associates with teaching appointment.
  • Work closely with Associate Administration on teaching associates’ details and records.
  • Liaise with HOPs/schools on teaching associate’s unavailability, change of teaching associate, rescheduling request, etc.
  • Liaise with HOPs/schools on courses with lab scheduling and mobile computing requirement.
  • Liaise with HOPs/schools on resit revision sessions.
  • Maintain a customer oriented approach to support and assist teaching associates’ requests for teaching equipment required, rescheduling of class, prepare of class list upon request, etc.
  • Liaise with HOPs/schools to forecast the ordering quantities for stationery request for classes.
  • Liaise with HOPs/schools to gather the classroom conversion request for allocation purpose
  • Liaise with CITS on the ad-hoc system issues pertaining to all the modules residing in RS Module.
  • Liaise with SIM on room booking, teaching equipment requests and any other logistical requirement.
  • Administer changes to course timetable.
  • Perform the checking process on finalise timetable setup.
  • Prepare department’s reports, example Timetable Report, Students’ Requests Report, etc.
     

Job Requirements:

  • • Diploma or Degree holders with 1-2 years of working experience
  • • Meticulous and possess a high level of discretion and integrity
  • • Able to multi-task effectively and possess project management skills
  • • Good interpersonal skills
  • • Resourceful team player who is able to work independently and display initiative
  • • Proficient with Microsoft Office applications

 

Commitment Period:  1 Oct 2024 to 31 Dec 2024

Apply now »